In the weeks before the conference, the team worked with Metro Media Productions, serving as both AV vendor and General Services Contractor, 4Wall Entertainment, and venue IT staff across three properties to map connectivity for the general session, evening events, and multiple breakout rooms. Interpretation added another layer of difficulty: the interpretation partner, Tiller Language Services, delivered live multilingual audio through the RSI X platform, a system especially sensitive to latency and dropouts. Then, mid-conference, one of the hotel's core routers failed. That router wasn't just infrastructure, it was the only bridge between the stage and 1,300 attendees relying on simultaneous interpretation through their own devices.

Because the team had pre-positioned cellular systems on site, backup connections for uplink and interpretation ingest activated within moments of the failure. Technicians and partners worked through the night, layering in rental phones on fresh data plans, Peplink bonded-cellular routers, and a LiveU uplink, and activating more than 40 new lines of cellular data using existing carrier relationships. Talon's onsite crew worked shoulder-to-shoulder with IATSE Local 16 technicians, whose union stewards coordinated late-night staffing adjustments so resources could move wherever they were needed most.